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Automated Purchase Invoice Processing

By automatically processing invoices you cut out the time consuming and costly stages of processing and you always have a full overview of your records.

ImageCapture for Invoices is intelligent scanning and recognition software that easily allows you to digitally enter and process digital and paper invoices on your record accounts system. Because ImageCapture seamlessly integrates with all standardized (financial) applications, there is no need for periodic synchronization of the database tables. Authorization of your invoices can also be included in ImageCapture. If you are already using Exact Synergy, ImageCapture can be seamlessly integrated.

Advantages of automated invoice processing:

  • No more errors caused by manual entry
  • Faster throughput and processing of invoices
  • Documents are also available in digital format and can never be lost
  • No need for a paper archive
  • Full integration with the most commonly used financial applications
  • Linked with workflow
  • Extensive recognition right down to individual lines
  • Digital authorization
  • Creation of and changes to creditor details in ImageCapture
  • No limit to number of records or documents
  • Processing of sales and purchase invoices
  • Links to various accountancy portals and financial systems

Automated Document Processing

By processing incoming documents such as postal items automatically, you reduce the amount of valuable time spent on the distribution, archiving and retrieval of your documents. Because the documents are immediately digitalized on their arrival, this also saves valuable space in your archive.

The incoming postal items are scanned or directly imported from the e-mail, after which they are sorted automatically or interactively. In classifying the documents, ImageCapture utilizes the existing selection options in your CRM application such as document type, contact or employee. If you have a workflow application, ImageCapture fits in seamlessly with this, and a request will automatically be sent to the employee responsible for the further processing of the document. It is also possible to have the documents (automatically) sent from ImageCapture. The digital document is exported to your CRM application and can be retrieved from there, for example from the contact’s screen. ImageCapture utilizes advanced OCR (Optical Character Recognition) technology while scanning the documents, and creates the digital version in a text searchable PDF format. The documents can also be exported in various other file formats, such as CSV and XML.

Benefits of automated documents processing at a glance:

  • Access to your documents from any location at any time
  • Faster handling of postal items via digital distribution
  • Digital archive: saves valuable archive space
  • Full integration with your CRM application
  • Documents are digitally archived and retrievable from your CRM application
  • Document indexation: (automatic) indexation of your documents via freely definable reference fields
  • Text recognition: thanks to advanced OCR technology, the documents are text searchable

Available Integrations:

  • Exact Globe
  • Exact Synergy
  • SAP Business One
  • Microsoft Dynamics
  • Microsoft Navision